Frequently
Asked
Questions

Check out our Price Sheet

We offer discounts to Grange members (become a member) along with non-profit organizations. 

We are also developing a new community group scholarship program to help emerging groups through the first several months. Subscribe to our newsletter to hear about it first.

We host all types of ,meetings, workshops, classes, daytime or early evening celebrations, gatherings, film showings, daytime or early evening music and dancing, and more.

The Grange is not suited for late night celebrations and events - we are under a 10 pm noise ordinance and will enforce it.

Our beautiful 110+ year old building has several areas to rent and holds up to 150 people comfortably. For parties up to 225, additional port-o-potties will be required to rent. 

Upstairs: 

• 2400 sq ft beautiful wooden floor

• 525 sq ft stage

• Carpeted play room

• 10’x19’ entry way/foyer 

Downstairs: 

• Large Dining Area 

• Bathrooms

• Large, Open Kitchen
  (not commercial) with:

  • a standard refrigerator

  • three standard electric ranges, each with 4-burner cooktops and an oven 

  • a commercial 3-compartment sink

  • roomy counter and island prep space

  • long counter between the kitchen and dining area

  • coffee makers, electric kettles for hot water, insulated carafes for hot beverages

  • limited flatware, dishes, cookware, and cooking utensils.

• Cozy Couch Corner with four couches facing each other

• Foosball Table

• Open Space

Outside Area

• Parking Lot holds 33 cars, if parked efficiently. No parking is permitted on the paved area of the Westside Fire Station next door. 

(Floor Plans Coming Soon)

Upstairs: 

• 10 - 6 fit round tables (fits 8-10 ppl) 

• 3 - misc. rectangular tables (from 2.5’x4.5’-7’ long) 

• 2 - 2 ft square tables

• 1 - 2x4 ft quadrangle table 

• 120 - cushioned stacking chairs

Downstairs:

• 6 - 8 ft rectangular tables (always available)

• 1 - 6 ft round table (fits 8-10 ppl)

• 14 additional tables of various sizes (available upon request)

• 39 - metal folding chairs (for downstairs or outdoor use, always available)

• 37 - additional metal folding chairs (available upon request)

• 6 - white plastic folding tables (available upon request)

No Air Conditioning - We do have 3 ceiling fans and several other fans you may use; upstairs has east and west doors to open for cross-ventilation. Downstairs does well at staying cool in summer and has north and south doors that can be opened if needed.

Winter renters will appreciate knowing that our building is fully heated.

• 150 inch Indoor Outdoor Projection Screen

• Portable 16:9 4K HD Rear Front Movie Screen

• Projector with HDMI to HDMI cords

• Sound System (details coming soon)

Sadly, No. Our sceptic system is not designed to handle consistent food production.  If you know of a funding source to help us upgrade our sceptic system, we’re all ears!

Private Events: Private events do not fall under health department oversight. 

Public events (publicly advertised, free or tickets sold to the public) will need to secure temporary restaurant permit and food will all need to be prepared on site day of. 

Food carts licensed in Oregon are permitted on site without additional requirements. 

Food carts from out of state will need to apply for a $136 temporary restaurant license. 

Nonprofits and other benevolent societies can apply for a free temporary restaurant license as long as food is prepared the day of, and the license is applied for at least 2 weeks before the event. 

(details coming soon)

Yes! We upgraded our system in March and now will have speeds of up to 500 Mbps down and 20-25 Mbps up.

No, we require renters to provide their own phones in case of emergency.

Your rental period ends per the contract agreement end time.

The Grange is situated in a neighborhood and quiet hours begin at 10 pm (Fri/Sat) or 9 pm (Sun-Thrus). We will come and shut down your event if you violate the noise ordinance. For all day rentals, please begin winding down your party around 9 pm and be sure to leave time in your rental period for clean up. You and your belongings must be out of the building by 11 pm and the building must be ready to be inspected. 

Penalties may be incurred based on level of contract violation. 

We all know that serving alcohol at events can lead to trouble, therefore we require the following: 

Host Liquor Liability Insurance: All private and public events involving alcohol will need Host Liquor Liability Insurance in addition to the Event Insurance, renter must obtain host liquor liability coverage in the amount of no less that $1,000,000 naming Rockford Grange #501 and Westside Fire District as additional insureds.

Special Event License from the OLCC 

REQUIRED: All Events where alcohol is available (but not being sold), and you are charging or accepting donations for admission, or where payment is required to attend the event. Get a license.

REQUIRED: All Events where alcohol is being sold. 

Fact Sheet: Factors Used to Assess Special Event License Applications

Apply for Special Event Alcohol Licensing: CAMP (Cannabis & Alcohol Management Program)

Local Government Recommendation – Special Events License

NOT NEEDED: All Events where you are making alcohol available, but there is no payment or purchase required, and no donations of money are accepted, for alcohol, or for entry/admission, or for any other product or service. An example is a wedding reception where you make alcohol available, but you don't require payment or purchase and don't accept donations of money.​

It’s in our interest to have happy renters, so please respect us and our neighbors and we will respect you. 

Minor violations will receive their rental deposit minus damages, nuisance fees, or additional hours past agreed rental time. 

Major violations will result in being banned from future rentals, insurance policy claims against your insurance, and possible legal action if behavior warrants such extreme measures. 

Absolutely not. All smoking is only permitted on the southeast corner 25 ft from the door of the grange on the gravel surface. Use the tan cigarette receptacle to dispose of cigarette butts. Smoking on the bench or picnic table area is a fire hazard.

Absolutely not.

Renters must obtain liability insurance and provide Rockford Grange #501 with a Certificate of Insurance (COI) naming Rockford Grange #501 and Westside Fire District as additional insured for liability and property damage coverage in the amount of $1,000,000.

You can add us to your existing home, renter or business liability insurance policy, or you can get a short term policy of your choice. 

Options include but are not limited to: 

My Event Planner

Wedsure 

Don’t forget to include Host Liquor Liability Insurance if you plan on having alcohol on site.

Please send the Certificate of Insurance within 14 days of paying your deposit to sales@rockfordgrange.net 

We are currently working on a list. If you are a caterer and would like to be on the list, please email info@rockfordgrange.net to be added.

We have two that we work with regularly and can recommend them.

We are also currently working on a list. If you are a cleaning company and would like to be on the list, please email info@rockfordgrange.net to be added. 

Yes, and we’ll show you where those are during the pre-event walk-through. We request that you don’t use the kitchen cleaning supplies for the other spaces.